How to manage Contracts

See the status of your employees’ contract conditions, create new contract conditions or edit the ongoing ones.

Table of Contents

Different flows for contracts conditions Update conditions Promote Fixing new conditions on an ongoing Contracts To fix the ongoing conditions: How does the Timeline work? To see the timeline:

💡This article explains the newly updated version of Factorial's Agreements. If you're still using the old version, check out the article How to manage Agreements v1

If you are using Factorial in US English, note that the term Agreements is used in place of Agreements. The functionality remains the same.

Different flows for contracts conditions

There are two ways to create new agreement conditions:

Update conditions: use this flow to create new conditions besides the role and salary.
Promote: use this flow to update the role and/or salary of an employee.

Update conditions

From the Contracts tab of your employee
Click on (+) New conditions
A pop-up tab will appear with two options:
- Promote: update role and salary
- Update conditions: create new conditions besides role and salary
Select Update conditions and click on Next
Add the Effective date (the date from which the conditions apply) and choose if Add this date as a new agreement start date
Click on Next
Review the Role, level, and salary. You can also add additional compensation
Click on next
Review the working hours and days
Click on next
Only if required, review the legal agreement information
Click on Update conditions

Promote

From the Contrats tab of your employee
Click on (+) New conditions
A pop-up tab will appear with two options:
- Promote: update role and salary
- Update conditions
Select Promote
Click on Next
Add effective on date
Click on Next
Define the new Role, level, and salary
If needed, add an Additional compensation
Click on Promote

Fixing new conditions on an ongoing Contracts

❗Please keep in mind that this is only to fix wrong information. You will lose the current information. You will not have traceability over the changes and they can be side effects.

Go to Employees, located on the sidebar menu
Select the employee you want to manage
Click on Contracts

To fix the ongoing conditions:

Click on the three dots (…)
Select Fix conditions
A window will appear with the conditions for you to update them
1. Effective date
2. Role, level, and salary
3. Working hours
4. Legal and extras

How does the Timeline work?

The Timeline allows you to see the history of your employees’ Agreements since the day they joined the company. You and your employees will be able to keep track of who made the changes/updates on the contracts.

To see the timeline:

From the Contracts page, click on History

By clicking on each tab you will be able to see the changes or updates made, as also the creation date, and status of each Agreement. Also from the timeline, you will be able to see who made the changes.