Factorial's Time Planning Tools enable organizations to assign and manage the time tracking method for each employee. This setup determines how employees record their working hours, ensuring compliance with labor regulations and accurate payroll processing.
In an example, an employee with a standard 8-hour workday can be assigned a fixed work schedule as their time planning tool. This assignment dictates that their time tracking will be based on the predefined schedule.
What are the Time planning tools that Factorial offers?
Shift management
This tool allows you to create and manage shifts for employees, ensuring that all necessary shifts are covered. It also provides a clear overview of who works when, which helps prevent organisational conflicts. For example, you can plan your company's rotating shifts for a given time.
Work schedules
With working hours, you can create and assign working hours according to your company's needs. You can choose between fixed and flexible working hours. For example, you can create working hours from Monday to Friday from 9:00 to 18:00, flexible working hours from Monday to Friday with 8 working hours or adapt them according to the needs of your company.
Contract hours
In Contract hours, you can set the days and the weekly amount of hours that the employee is expected to work. In other words, only the hours established by contract will be taken into account.
Where to find the Time planning tools
- On your sidebar, go to Organisation
- Open an Employee profile
- Head to the Time planning tab
Each employee also has the option to view their Time planning versions in the 'Me' section.
How to configure the Time planning tool
In the Time planning tool page, you can easily visualize the various time planning assignments your employees have received over time. Additionally, you have the flexibility to specify effective dates, make edits, and assign a different planning tool as needed.
By default every user will have a time planning set up based on the Contract hours.
To create a new planning version:
- Click on +
- Select the Planning tool
- Choose the Effective date: it must be a date after the contract hiring date and it can be in the past or future
- Click on Create new version
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To change version date or delete a planning version
- Hover the mouse over the version in question
- Click on (…)
- Select the option
