FAQ about Time off settings

Jump into our frequently asked questions for more information about Time off settings

1. What is meant by "accumulated time" and "carryover"?

"Accumulated time" refers to the hours that build up over time, either monthly or until the end of the year, based on a company's time-off policy.

"Carryover" refers to the limit of days or hours that can be transferred to the next period or cycle. The company sets the expiration date for these carryover days or hours, which can either have a defined expiration or no expiration. The company also determines the maximum number of days or hours an employee can carry over, and if unused, they can accumulate for future use. Alternatively, carryover days can be unlimited, with an expiration typically set after one full cycle, usually 12 months.



2. Is the tenure period linked to a wage increase?

No, the tenure period is not linked to a wage increase.



3. What is the difference between Time off policy and Allowance?

Time off policy and allowance are components of an organization's leave management system. A time off policy is a set of rules that govern the types of leave that employees are entitled to, such as holidays, sick leaves, parental leaves etc. It lays out the conditions for these absences and communicates them to employees. Each employee is assigned to one time off policy.

On the other hand, time off allowances are counters used to limit the number of days or hours that an employee can be absent from work. They are essentially "buckets" of time off that employees can use.

There are different types of time off allowances that cater to specific needs, such as fixed balance, based on time worked, and overtime. Fixed balance offers a fixed number of days off, while time off based on time worked offers a variable amount of leave based on the hours worked. Overtime allowance is suitable for companies that want to reward employees who work extra hours.

In summary, while a time off policy is a set of rules outlining the types of leave an employee can take, time off allowances are the allotted number of days or hours for each type of leave, which can vary based on factors such as the amount of time worked and overtime.



4. I can't entirely change the default Time off policy, can I do that?

  1. First, you have to create a new allowance without allowance type.
  2. Then it will allow you to delete the allowance created by default.
  3. And finally, you can go into the allowance you created and add the allowance types




5. How can I ensure my employees accumulate only X days for the next year?

To ensure your employees accumulate only X days for the next year, you can adjust the allowance configuration in your company's time-off policy. Follow these steps:

  1. On your sidebar, go to Settings
  2. Under time, select Time off
  3. Choose the specific policy where you want to set the X carried over days
  4. Within the policy, navigate to Time Off Allowances
  5. Edit the allowance by specifying the carried-over days
  6. Save the changes



6. Why are days off requested for the following year deducted from the available days of that year instead of using the days accumulated in the current year?

This is because the system works in cycles, and when the new cycle (next year) starts, the deducted days will automatically come from the accumulated days in the previous cycle.



7. How many time off policies should I create?

The number of time off policies you should create depends on your company's needs. Each policy is a set of rules and guidelines that outlines how employees can take time off from work, including vacation time, sick leave, and other types of absences. It includes information on how much time off employees are entitled to. Therefore, if your company offers different types of time off or you want to set different rules for different groups of employees, you may need to create more than one policy. However, remember that each policy needs to have at least one time-off allowance, and an employee can only be assigned to one time off policy.



8. What does "subtracts time from the absence counter" mean?

"Subtracts time from the absence counter" refers to the process of deducting the allotted time off hours or days from an employee's time off counter when they take time off. This applies to situations where the absence equates to time off work such as vacation. The time off counter keeps track of the number of days/hours an employee is entitled to for time off and reduces this count when time off is taken. However, if the employee is absent but still working, such as working from home or being out for work-related tasks, it may not subtract time from the absence counter.



9. How to manage time off for part-time employees?

To manage time off for part-time employees, you need to create and assign customized time off policies.

  1. On your sidebar, head to Settings
  2. Go to Time
  3. Click on Time off
  4. Click on Add Time off - Located in the upper right corner
  5. Choose the Policy name
  6. Click on Add time off policy

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