Assigning roles in the hiring team allows you to control who can access and edit job postings, move candidates, and view or leave feedback. This improves collaboration while ensuring a smooth and secure hiring process. With defined roles and restricted visibility, you avoid unauthorized actions and provide a better experience for both recruiters and candidates.
How to Use
To assign roles in a job posting’s hiring team:
- On your sidebar, go to the Recruitment section
- Select the job posting you want to manage
- Click on Edit up in the right corner
- Go to Hiring team tab
- Choose Add Member
- Select the user(s) you want to add
- Assign one of the three roles:
- Recruiter
- Hiring Manager
- Reviewer
- Click Confirm to save changes
If a team member can’t view or access a job posting, make sure they’ve been added to the hiring team with the correct role.
Role permissions:
Recruiter
- Full access to edit the job posting and manage the candidate pipeline.
- Can move candidates between stages.
- Can leave restricted feedback (only visible to recruiters and hiring managers).
Hiring Manager
- Can manage the hiring team.
- Can move candidates and view all candidate details.
- Can leave restricted feedback (only visible to recruiters and hiring managers).
Reviewer
- Can view candidates and basic job information.
- Can leave feedback (not restricted).
Managing feedback visibility:
- When leaving feedback, toggle the option for Restricted Visibility.
- Only recruiters and hiring managers will be able to see this comment.
If feedback marked as restricted is visible to all team members, check that it was left by a recruiter or hiring manager—reviewers cannot leave restricted feedback.
Notifications:
- Team members receive a notification when they are added to the hiring team of a job posting.
Best Practices
- Clearly define each team member’s role before assigning them to ensure appropriate access.
- Use restricted feedback to share sensitive comments between recruiters and hiring managers only.
- Regularly review and update the hiring team roles to match team responsibilities during the hiring process.
- Use the Reviewer role for interviewers or collaborators who only need to evaluate candidates.
FAQ
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What happens if someone needs more permissions than their current role?
You can update their role at any time from the Hiring Team tab in the job posting.
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Can I assign more than one hiring manager or recruiter?
Yes, multiple users can be assigned to the same role within a single job posting.
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Can I change a team member’s role after they’ve been added?
Yes. Go to the Hiring Team tab, click the edit icon next to their name, and select a new role.
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Will reviewers be notified when new feedback is added?
Reviewers can see visible feedback, but they will not be notified of restricted comments.