Understanding how modification works

Modifying an absence allows you to update its dates, type, or description without deleting or creating a new request.
However, what you can modify - and whether you need reapproval - depends on your role, permissions, and the status of the absence.

Can I modify an absence as an employee?

Yes, but with some limitations:

• You can only modify your own absences.
• You can edit future absences (those that haven’t started yet).
• Once an absence has started or finished, it can no longer be modified.
• You need the “Delete leaves” permission in your profile.

How an employee can modify an absence

1. In your sidebar, go to Time Off
2. Locate the absence you want to modify
3. Click on the absence and select Edit
4. Make the necessary changes (dates, description, or absence type)
5. Click Save to confirm your changes

Admins and users with permissions

Admins and users with the "Delete absence" permission can modify any absence, regardless of its status (pending, approved, or rejected).

They can:

• Correct information (dates, type, reason, etc.).
• Adjust durations or switch absence types.
• Apply changes directly from the employee’s Time Off tab.

How a user with permissions can modify an absence

1. In your sidebar, go to Organisation
2. Select the employee whose absence you want to edit
3. Open the Time Off tab and click the absence entry
4. In the pop-up window, modify the necessary fields:
   1. Dates
   2. Absence type
   3. Description or reason
5. Click Save to apply the changes

Important notes

• Future absences can be modified freely (based on permissions).
• Past absences cannot be edited by the same employee - only users with permissions can update them if necessary.
• Factorial automatically recalculates balances after each modification.

FAQ

1. Can employees modify past absences?
   No. Only Admins or HR users can edit past absences.
    
2. Does modify an absence affect balances?
   Yes. Factorial automatically adjusts balances to reflect any changes made.