The Business Central integration connects your ERP with Factorial to streamline HR and financial processes. In this article, you’ll learn what the integration does, how it works, and how to use it to keep your data consistent across both systems.
Overview
The Business Central connector links Microsoft Dynamics 365 Business Central with Factorial. It centralizes finance, project, employee, and time-tracking information by synchronizing key data between the two platforms.
When and why it should be used
Use this integration if your company manages financial operations and projects in Microsoft Business Central and wants to automate HR-related data flows from Factorial. It helps you:
- Effortlessly transfer approved employee expenses to Business Central for better financial control.
- Send your project information from Business Central to Factorial with a single click, making project management easier for your teams.
- Synchronize employee data between both platforms in seconds with zero manual work.
- Keep your ERP up to date by syncing each employee’s time records automatically.
How to Use
Sync employee data (Factorial → Business Central)
This sync automatically transfers personal information of employees from Factorial to Business Central.
- Open Apps & Integrations in Factorial.
- Select Business Central Integration.
- Enable Employee data sync.
Save your configuration — changes appear in Business Central within seconds.
Send project data from Business Central to Factorial
Projects created in Business Central can be sent to Factorial to support time tracking and project assignment.
In Business Central, open your Projects module.
Select the project you want to export.
Click Send to Factorial.
The project will appear in Factorial, ready to be assigned.
Sync time-tracking records (Factorial → Business Central)
All time entries — assigned to projects or not — can be transferred automatically to Business Central.
In Factorial, go to Time Tracking.
Enable Sync to Business Central in the integration settings.
Once activated, Factorial sends all recorded hours to Business Central for cost and payroll management.
Send employee expenses to Business Central (Factorial → Business Central)
Approved expenses in Factorial flow directly into Business Central for processing and accounting.
In Factorial, open Expenses and approve the reports you want to sync.
The integration sends the information to Business Central.
Business Central creates an accounting entry once the expense is processed.
Fields synchronized in each scenario
Employee Fields
| Synced fields / Employees | ||
| From | Only Modify fields | To |
| Factorial | Name and surname | Business Central |
| Factorial | Bank account | Business Central |
| Factorial | Several non-critic data (phone, email, ...) | Business Central |
Project Fields
| Synced fields / Project Management Module | ||
| From | Creation fields | To |
| Business Central | project_name | Factorial |
| Business Central | start_date | Factorial |
| Business Central | end_date | Factorial |
| Business Central | resource responsable | Factorial |
| Business Central | subprojects / tareas | Factorial |
Time Tracking Fields
| Synced fields / Project Management Module | ||
| From | Creation fields | To |
| Factorial | Time record: day | Business Central |
| Factorial | Time record: month | Business Central |
| Factorial | Time record: number_minutes | Business Central |
| Factorial | Time record: project_name / subproject_name | Business Central |
| Factorial | Time record: employee | Business Central |
Expenses Fields
| Synced fields / Expenses-Mileage | ||
| From | Creation fields | To |
| Factorial | Main data (date, category, VAT, suplier, payment method) | Business Central |
| Factorial | Amount and reimbulsable amount | Business Central |
| Factorial | Status (pending- approved- paid- archived- in review- rejected- reversed- draft in_payroll) | Business Central |
| Factorial | Project / Subproject | Business Central |
| Factorial | Imported file | Business Central |
| Factorial | Employeee | Business Central |
| Factorial | category | Business Central |
| Factorial | document_number | Business Central |
| Factorial | document_type | Business Central |
| Factorial | description | Business Central |
| Factorial | effective_on | Business Central |
FAQ
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Who is Acicatech?
Acicatech is an official partner of Microsoft that have built integration between Business Central and Factorial.
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Is the integration free of charge?
No, the integration has a monthly service charge. Talk with your Account Manager to get more info.
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Which versions of BC are the integration compatible with?
Only Cloud versions.
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When an expense is created in Business Central, does it generate an accounting entry
Yes. Once the expenses are processed, an accounting entry is generated.
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When projects are synchronized to Factorial, are employees assigned in Business Central also assigned automatically in Factorial?
No. Employees are not assigned automatically. This must be done manually in Factorial.
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When expenses are synchronized, is the vendor created automatically?
No. Vendor information is informational only. The integration does not create a vendor in Business Central; this must be done manually.
If the vendor already exists, Business Central uses the information provided in the expense to match and link it to the correct vendor.
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Are expense subcategories synchronized from Factorial to Business Central?
No. At the moment, only the main categories are synchronized.