Overview
Previously, projects in Factorial only tracked employee expenses, leaving purchase invoices separate in Finance. This often caused fragmented budget visibility and made profitability harder to calculate.
The Total Costs feature solves this by combining all project-related spending, giving you a complete overview of costs.
When and Why It Should Be Used
- Track the complete financial performance of a project or subproject.
- Make informed decisions based on actual costs, not just employee expenses.
- Centralize spending records without losing visibility in Finance.
- This is especially useful for service-based companies that rely on accurate project profitability insights.
How to Use
Follow these steps to manage and view total costs in your projects:
- Go to Finance → Spending → Purchase Invoices.
- Select the purchase invoice you want to assign to a project or subproject.
- Tag the invoice with the relevant Project/Subproject.
- The cost will automatically sync with the project’s reporting.
Alternatively, from within a project:
- Go to the project view and select the Spending tab.
- Click Add Purchase Invoice and upload the invoice directly.
- Once linked, both purchase invoices and employee expenses will appear together in the Spending tab.
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FAQ
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Can I link a single invoice to multiple projects?
No, each invoice can only be linked to one project or subproject.
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Who can upload purchase invoices directly from the project view?
Project Managers and users with Finance permissions.
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Does this feature work with all project plans?
No, it is available for Projects Business and Enterprise plans only.
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