This feature ensures that paid absences, such as sick leave, are correctly included in the Forfait Jours calculations. This prevents over-calculation of remaining workdays and reduces the need for manual HR corrections. In this article, you will learn how paid leave is now properly reflected in the annual working days total for forfait jours employees.
Overview
For employees on a Forfait Jours contract, paid absences (e.g., sick leave) are accounted for in their total working days calculation. Previously, these paid absences were not deducted, which led to the risk of employees exceeding the legal limit of 218 working days. With this update, the system automatically adjusts the annual working days based on actual time worked, improving accuracy and reducing manual interventions.
When and why it should be used
This functionality should be used when an employee on a Forfait Jours contract takes a paid absence, such as sick leave, parental leave, or other paid time off. It ensures that the calculation of remaining workdays is accurate, preventing the risk of overwork and ensuring compliance with legal working day limits.
How to use
- Make sure paid absences are enabled:
- On your sidebar, go to Settings > Time > Time off > Absence type
- Create or click to edit an Absence type
- In the Allowance section, enable Count as paid absence.
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Add a paid absence
- In your sidebar, go to Time off
- Click on Add absence
- Choose the absence type you established for paid leaves
- Choose a date range
- Click Save
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System automatically adjusts the working days
Once the absence is recorded, the system will automatically subtract the leave days that fall on the employee’s workable days from their total annual working days. -
Check Time Tracking
You can review the updated total by going to the time tracking panel. Here, you’ll see the employee's total annual working days, including any worked shifts, paid absences, and remaining workdays. -
Verify remaining workdays
The remaining workdays widget will show the adjusted number of workdays after paid leave is deducted. This helps you ensure the employee stays within the legal limit of 218 working days.
If paid absence days aren’t being subtracted from the annual working days total, check that the absence is correctly marked as a paid leave. If the absence is not marked as paid, the system will not adjust the working days. If the issue persists, confirm that the employee’s forfait jours contract is set up correctly in the system. If the problem continues, contact support for assistance.
If the time tracking panel shows incorrect remaining workdays after a paid absence. verify that the paid absence falls on a workable day. If it does not, it won’t be deducted from the total. If the leave is marked correctly and the issue persists, try refreshing the page or reach out to HR support for further assistance.
Tips and best practices
- Double-check leave status: Always ensure that paid absences are correctly marked as "paid" so that the system can adjust the working days accordingly.
- Regularly monitor the time tracking panel: To ensure everything is updated correctly, check the time tracking panel and remaining workdays widget after any paid leave is recorded.
- Review employee contracts: Ensure that each employee’s forfait jours contract is correctly set up in the system to ensure accurate calculations.
FAQ
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How does the system calculate paid leave for forfait jours employees?
The system automatically subtracts paid leave days that fall on an employee’s workable days from their annual working days total. Only days that would normally be worked are deducted.
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Is there anything I need to do manually to adjust for paid leave?
No, once a paid leave is correctly recorded, the system will automatically adjust the working days. No manual adjustments are needed unless there’s a system error.
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What happens if the paid absence does not fall on a workable day?
If the paid leave falls on a non-workable day (e.g., weekends or holidays), it will not be deducted from the total working days.