Profile photos help personalize your HR platform and make it easier for teams to recognize each other. In this article, you’ll learn who can upload a profile photo, the permissions involved, and the steps and best practices for uploading photos correctly.
Overview
Employees with the right permissions can add their own profile photo, and admins or managers can upload photos on behalf of other employees. Proper profile photos improve team visibility and make internal communication more engaging.
When and why it should be used
Use this functionality when you want to:
- Personalize employee profiles
- Keep your team directory visually consistent
- Ensure photos meet HR or company standards
Required permissions
Uploading a profile photo requires specific permissions. You can set these up in Settings > Permissions > Employees.
The required permissions depend on who is uploading:
- Employees: employees need to have the ‘For themselves’ box checked
- Managers or HR administrators: managers and admins' permissions will depend on their position
Make sure the employees are assigned to the right permissions group.
How to use
For employees uploading their own photo:
- In your sidebar, go to Profile
- Access the section Work details
- Click on your photo and select upload/remove photo
- Select the photo from your device and upload it
For admins or managers uploading for others:
- In your sidebar, go to Organisation
- Go to the employee’s profile
- Click Edit Photo and upload the photo on their behalf
Photo requirements:
- File formats: JPG, PNG
- Recommended size: 400x400 pixels
- Maximum file size: 5 MB
Clear, professional, and recent photos are preferred
Tips and best practices
- Encourage employees to upload professional photos that clearly show their face
- Maintain consistent formatting for all employees to ensure a uniform look
- Avoid using group photos or images with distractions in the background
- Check file size and format before uploading to prevent errors
FAQ
-
Can profile photos be uploaded in bulk?
No, profile photos must be uploaded individually for each employee.
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Which roles can upload photos for other employees?
HR administrators and managers with the correct permissions can upload photos on behalf of employees. Employees can only upload their own photo.