How can I use Automated offer letter? 

At the end of the hiring process, as hiring manager, you will decide which candidate suits better to the company.

To send an offer letter:

1. On your sidebar, click on Recruitment
2. Select a job offer
3. Click on the chosen candidate
4. Click on the (...)
5. Press Send offer letter
6. Drag and drop the pdf and write a custom message
7. Click the Send offer letter button
   

The Offer letter email

✍️ Once the offer letter has been sent, an email will be generated and sent to the corresponding candidate. The email will include a button with the link to e-sign the document. 

 

🔴 The offer letter message will appear as a message sent by the HR Manager on the Message Board.

 

To manage a sent offer letter:

1. Open a candidate profile within a job offer
2. Go to the Files tab
3. In the Offer letter section click the (…)
4. Choose to Download/Delete document or Cancel the e-signature request 

Note: To only view the offer letter, click on the arrow button next to it.

 

🔴 From the actions performed it is possible to see the status of the offer letter

 

Candidate signs the offer letter

• The candidate has to open the email with the offer letter and the link with which to sign

🌟 When the candidate sign the offer letter the HR Manager will get a notification of a pending task in the dashboard and an email linking to the Candidate’s profile. When clicked, the pending task no longer appears in the dashboard.

 

 

Declined offer letter

How to decline an offer letter? 

1. Go to the email
2. Open the link through Signaturit
3. Click on Confirm

   🔴 In Signaturit, the Candidate must provide a declination reason through a text field. This text field contains a maximum of 250 characters.

   

    

The HR Manager will receive a notification of a pending task in the dashboard linking to the Candidate’s profile with the declination of the offer letter 👇

The HR Manager cancel the offer letter

1. On your sidebar, click on Recruitment
2. Select a job offer
3. Click on the chosen candidate
4. Go to “Files” section
5. Click on the (...)
6. Click on Cancel e-signature request
    

After a HR Manager decides to delete an offer letter after it has been sent or signed:

1. On your sidebar, click on Recruitment
2. Select a job offer
3. Click on the chosen candidate
4. Go to “Files” section
5. Click on Delete document
    

How to send a new offer letter? 

1. On your sidebar, click on Recruitment
2. Select the candidate
3. Click on Send offer letter