This article explains how to configure a custom annual cycle for employees under a Forfait Jours agreement. You’ll learn when this functionality should be used and how to ensure time tracking counters reflect the correct cycle for compliance and accuracy.
Forfait Jours is a working time arrangement where employees track their work in days per year, rather than hours.
With the flexible cycle feature, companies can define a custom annual cycle (for example, June to May instead of January to December) so that time tracking counters align with their legal or internal policies.
This ensures that:
- Worked days are calculated correctly
- Remaining working days are accurate
- Paid absences are counted within the correct annual period
When and why to use it
You should use a flexible Forfait Jours cycle when:
- Your company does not use a January–December calendar year for Forfait Jours
- Legal, collective, or internal agreements require a different annual reference period
- You want to avoid inaccuracies in time tracking and compliance issues
By aligning the cycle with your real Forfait Jours period, you ensure reliable reporting and a better experience for HR teams and employees.
How to use
Follow these steps to configure a flexible cycle for Forfait Jours:
- In your sidebar, go to Settings
- Click on Company details
- Select and open the relevant Legal entity
- Go to the Settings tab
- In the Time conditions section, select the start date of the Forfait Jours cycle
- Save your changes
- Go to Time tracking
- Select an employee who belongs to that legal entity
- Open the employee’s Timesheet
The employee's counters will now be calculated based on the newly defined cycle.
If the counters still show a January–December cycle, check that the employee belongs to the correct legal entity and make sure the cycle start date was saved successfully in the legal entity settings.
Tips and best practices
- Make sure the cycle start date matches your legal or contractual Forfait Jours agreement
- Configure the cycle before the start of a new period to avoid partial data
- Inform employees about the cycle change so they understand why counters may reset or adjust
- If you manage multiple legal entities, review each one separately, as cycles are set per legal entity
FAQ
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Does this affect all employees?
Only employees under Forfait Jours and linked to the configured legal entity are affected.
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Can different legal entities have different cycles?
Yes. Each legal entity can have its own Forfait Jours cycle.
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Does this change working hours tracking?
No. This functionality only applies to Forfait Jours, which tracks days, not hours.