Hiring Plan helps you manage your entire hiring process in one place — from identifying hiring needs to tracking successful hires. This article explains how Hiring Plan works and how you can use it to gain visibility, improve coordination, and make better hiring decisions.
Make sure the correct permissions are assigned.
Overview
Hiring Plan is a centralised workspace that connects every step of your recruitment process. It allows you to transform hiring needs into structured, trackable vacancies, assign clear ownership, and monitor progress in real time.
Each vacancy becomes a unit of work, linking the initial request to the final hire. This ensures consistent tracking, better reporting, and improved collaboration between HR, hiring managers, and finance teams.
When and why it should be used
Use Hiring Plan when you want to:
- Replace fragmented hiring processes across emails, spreadsheets, or messaging tools
- Gain full visibility into open roles, ownership, and hiring progress
- Track hiring performance with accurate metrics like time to fill
- Ensure every hire is linked to a validated hiring need
- Improve alignment between HR, Finance, and Hiring Managers
How to use
Only for users with permission to View all vacancies.
Access the Hiring Plan section in Recruitment. Follow these steps to manage your hiring process with Hiring Plan:
-
Review hiring needs
- Automatically surfaced needs will appear (from planning, requisitions, or backfills)
-
Approve hiring needs
- Review each need and validate or cancel it
- Approve the ones that should move forward
-
Convert needs into vacancies
- Once approved, convert each need into a vacancy
- This creates a structured and trackable unit of work
-
Assign ownership
- Only for users with the corresponding permissions
- Edit visible vacancies
- Assign a Recruiter and Hiring Manager to each vacancy
- Link the corresponding job opening
- Use AI suggestions to speed up assignments when available
- Only for users with the corresponding permissions
-
Execute the hiring process
- Manage candidates directly from the associated job opening
- Track progress and deadlines in real time
-
Track and close vacancies
- Mark vacancies as filled once a candidate is hired
- Ensure each hire is linked back to its original vacancy
-
Request a new vacancy
- Only users with the corresponding permissions
- Create job opening requisitions
- Click on +Request a new vacancy within the Requisitions section
- Fill in the information and click on Create
- Only users with the corresponding permissions
-
Create a new vacancy
- Only users with the corresponding permissions
- Create vacancies
- Click on +New within the Vacancies section
- Fill in the information and click on Create
- Only users with the corresponding permissions
If you do not see any hiring needs, make sure hiring needs are created through planning, requisitions, or backfills and check permissions or contact your admin.
If you cannot convert a need into a vacancy, ensure the need has been approved and verify all required fields are completed.
If ownership is unclear or missing, confirm that both Recruiter and Hiring Manager roles are assigned and update assignments manually if AI suggestions are not available.
If metrics seem inaccurate, check that vacancies are properly updated (e.g., marked as filled) and ensure all hires are linked to a vacancy.
Tips and best practices
- Keep ownership clear: Always assign both a Recruiter and Hiring Manager to avoid delays
- Regularly review vacancies: Monitor progress to identify blockers early
- Use AI suggestions: Save time when assigning roles and setting up vacancies
- Standardize your process: Use Hiring Plan as the single source of truth for all hiring activities
- Align with Finance: Ensure approved needs match budget and headcount planning
FAQ
-
What is a vacancy in Hiring Plan?
A vacancy is a structured unit of work representing an approved hiring need. It includes ownership, progress tracking, and performance metrics.
-
Can I track hiring performance with this feature?
Yes, Hiring Plan provides metrics such as time to fill, bottlenecks, and overall hiring performance.
-
Do I need to create hiring needs manually?
Not always. Hiring needs can be automatically generated from planning, requisitions, or backfills.
-
Is Hiring Plan available on all plans?
No, it is available for customers on the new seat-based Recruitment plan.