What can I see on the Job Dashboard?

Access the Job Dashboard:

1. On your sidebar, click on Recruitment
2. Click on Jobs tab

On the jobs dashboard you will see an overview of the job posts that have been created. The table displays the following information about the job post:

• Job Opening: the job title and team
• Location: the location and the workplace type (onsite, remote, hybrid)
• Candidates: number of new candidates, candidates in the process, and hired candidates
• Created on: amount of time the job post was created
• Status: by default only published and draft posts appear in the table. To view unlisted, archived or cancelled job posts apply the filter located at the top of the table.

Favourite jobs

You can select jobs as your Favourite by clicking on (…) at the left of job title and selecting Pin job. These job posts marked as favourites will appear at the top of the dashboard for easier access.

 

How to create and publish a job opening

1. On the sidebar, click on Recruitment
2. Press on + New Job opening 
3. Adding the required information:
   • Job title
   • Role
   • Level
   • Workplace
   • Team
   • Number of vacancies
   • Start date
   • Legal entity
   • Type of location
4. Choose whether to:
   • Allow employees to share referrals
   • Allow employees to apply
5. Click Next

Applications page

Once this step is completed you will be directed to the job applicant page. Here you can edit the job opening, see the preview, add a new candidate manually and publish the job opening. You can choose either the Board view or the Table view

How to edit a job post

From the job applicant page, the red Edit button is located on the top right. Simply click this button to open the job opening Preferences and add information such as the job description, application form and more.

1. Basic Information - Add/edit basic information about the job post, such as the job title, team and location.

   

2. Description - Add the details for the applicants, this includes the contract type, salary and the job description.

   

   
    
3. Application form - You can create an application form and add custom questions in order to get to know your candidates better.

   

   
   
    
4. Hiring pipeline - define and customise the hiring stages for this job position. Learn more about the hiring pipeline here.
   
   
    
5. Hiring team - select who can see and manage this job opening's details and candidates. Account admins have access to all job openings.

   

   
    
6. Internal evaluation forms - Add personalised evaluation forms to the hiring process to assess candidates easily. Learn more about evaluation forms here.
   
   
    
7. Smart actions - Set up templates and actions that trigger when you move or reject a candidate in the pipeline. Learn more about smart actions here.
   

Publishing the Job offer

Before publishing, you must set up the Company page in Settings. Learn more about the Company Page here.

 

 

 

 

1. Open the job position
2. Click Publish
3. Select if you want to:
   • Publish to web: it will be visible on the company’s career page and job portals
   • Unlist the position: it will be hidden from your company’s career page and job portals, the URL can be copied to share internally
4. Select if employees can share referrals and/or apply to this position
5. Save
6. Decide on the type of Promotion

Promotion

To hire new employees, promoting job openings across multiple job boards can be a great idea. This can increase the number of applicants and help you find more qualified candidates. Posting on multiple job boards at the same time saves you time and effort. 

By default, Factorial shares your job ad on the following standard job boards (this will vary by country and offer type):

How to add Job boards

1. Go to Settings
2. Access the Recruitment section
3. Go to the Integrations tab
4. Enable Job Promotions
5. Scroll down to the available integrations and add the ones you want

Premium portals

For purchasing premium job portals, you need to make a request. You can set the Premium Portals purchase requests approval groups in Settings > Recruitment > Integrations.

How to unlist, archive, or cancel a job opening

1. Select the published job
2. To the right of the application page you can either press the Unlist button
3. Or click the three dots button (…) You will see the options: Archive, and Cancel job openings. Select the option that corresponds to your needs

How to delete a job posting

1. Select the job opening you want to delete
2. Click the three dots (…)
3. Click on Delete

How to enable open applications

Allow candidates to apply when no job opening suits their profile.

1. On your sidebar, go to Settings
2. Scroll down to people and click on Recruitment
3. Go to Candidate data tab
4. Enable Open Applications
5. Configure the information you require from candidates when submitting an open application

How to delete candidates

To permanently delete candidates, ensuring data privacy compliance:

1. Go to Recruitment → Job position
2. Click the employee profile
3. Click on the three dots to Delete candidate
4. Select the checkbox that appears
5. Delete candidate