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How to view and export the annual balance report

Discover how to access and export annual balance reports to effectively manage your employees' work hours

The annual balance report provides the necessary data to determine whether employees owe hours to the company or vice versa.

 

Setting up weekly and annual hours

To export the annual balance, it is necessary to establish weekly and annual hours within the agreement conditions of the employees.

Maximum annual hours and maximum weekly hours represent the maximum legal hours allowed per year and per week, respectively. This data will be used to calculate the annual balance.

  1. On your sidebar, click on Organisation
  2. Open the employee in question
  3. Go to Agreements
  4. Click on the three dots icon and select Fix conditions
  5. Go to the working hours section
  6. Add the max legal hours per year and the max legal hours per week

 


 

To download the annual balance

The export will include:

  • Time tracking information to facilitate a comparison between planned hours and actual tracked hours, along with a comparison to the maximum hours the employee should work by law.
  • Accumulated data on a weekly, monthly or yearly basis.
 

 

From shifts

  1. On your sidebar, go to Shifts
  2. Click on the three dots icon - in the top right corner
  3. Click on Export annual balance
  4. Select at least one filter: either by team or by location. If you choose both filters, the results will reflect the combination of teams and locations
  5. Choose a specific week of the year
  6. Click on Save

 

 

From time tracking

  1. On your sidebar, go to Time tracking
  2. Click on the (...) - in the upper right corner
  3. Click on Download annual balance
  4. Select at least one filter: either by team or by location. If you choose both filters, the results will reflect the combination of teams and locations
  5. Choose a specific week of the year
  6. Click on Save

 

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