You can now use One to review changes made to absences across your company. Find out which absences were edited or deleted, who made each change, and when it happened. You can also save the results in Analytics or download them for future reference.
Overview
One allows admins to audit absence changes across the company using natural language questions.
Instead of checking each employee's absence history individually, you can ask One to generate a report showing all edited and deleted absences.
The report includes:
- Employee: The employee whose absence was changed
- Change: Whether the absence was edited or deleted
- Who did it: The person who made the change
- When: The date and time of the change
Deleted absences are also included, even though they are not displayed in Analytics.
When and why should you use it?
Use this functionality when you need to:
- Review absence changes across the company
- Identify who edited or deleted an absence and when
- Prepare information for labour inspections or internal audits
- Keep a record of absence changes for future reference
- Review changes made during a specific period
How to use
- Open One
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Ask a question in natural language
- For example: "Which absences were edited or deleted in the last 7 days?"
- One generates a report with the relevant absence changes
- Review the report to see the employee affected, the type of change, who made it, and when it happened
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To keep the information, choose one of the following options:
- Save in Analytics: Save the report so you can access it later
- Download CSV: Download the report in CSV format
- Download Excel: Download the report in Excel format
Supervisors can only see absence changes for the employees they manage. Admins can review changes across the whole company.
Tips and best practices
- Use specific time periods: Ask One about the last 7 days, the previous month, or another relevant period.
- Save important reports: Keep reports in Analytics for easier access and follow-up.
- Download reports when needed: Use CSV or Excel files to share information or keep additional records.
- Review deleted absences: Remember that deleted absences are included in One's reports, even though they are not visible in Analytics.
Troubleshooting and FAQ
Troubleshooting
- You cannot see changes for the whole company: Check your permissions. Supervisors can only access information about the employees they manage.
- Deleted absences are missing from Analytics: This is expected. Deleted absences are included in reports generated by One, but they are not displayed in Analytics.
- You cannot find a specific absence change: Check the time period included in your question and make sure it covers the date of the change.
FAQ
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Can I see who deleted an absence?
Yes. One's report includes who made each change, including deletions.
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Can I see deleted absences in Analytics?
No. Deleted absences are not displayed in Analytics. However, you can find them by asking One to generate an absence changes report.
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Can I review changes across the whole company?
Yes, if you have admin permissions. Supervisors can only see changes involving the employees they manage.
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Can I save the report for future reference?
Yes. Select Save in Analytics to keep the report.
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Can I download the report?
Yes. You can download it in CSV or Excel format.
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Who can use this functionality?
It is available to every company with One and Time Off.
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Is this functionality already available?
Yes. It is live and available now for eligible companies.