The Activity Log for Time Off lets you track changes to leaves, balance adjustments, policies, and Time Off settings. Find out who made a change and when it happened, so you can review an employee’s Time Off history and resolve discrepancies more easily.

Overview

The Activity Log records actions and changes related to Time Off, providing a history of what happened, who performed the action, and when.

Use this feature to:

• Review an employee’s Time Off activity, including leave requests, approvals, rejections, balance adjustments, and policy changes.
• Track when employees are assigned to or removed from a Time Off policy.
• Review changes to company-wide Time Off settings, including policies, balances, absence types, and blocked periods.
• Investigate discrepancies without having to rely on assumptions or contact the Support team for information available in the log.

Who can access the Activity Log?

Access depends on the type of history you want to view:

• Employee Time off history: Anyone who already has permission to view that employee’s leaves can access their Time Off activity.
• Policy and settings history: Only Time Off admins can access these activity logs.

How to use

View an employee’s Time Off activity

1. In your sidebar, go to Organisation
2. Go to the employee’s profile
3. Open the Time Off tab
4. Click on the clock icon at the upper right corner
5. Use the available filters to review leaves, balance adjustments, or policy changes
6. Select an activity entry to review the recorded details and follow links to the people or policies involved, where available

View a Time Off policy’s history

1. In your sidebar, go to Settings
2. Go to the Time Off section
3. Open the relevant policy
4. Click on the clock icon at the upper right corner
5. Review the recorded changes to see who assigned an employee to the policy or removed them from it, and when the change occurred

View company-wide Time Off settings changes

1. Go to the Time Off settings
2. Click on the clock icon at the upper right corner
3. Review the recorded configuration changes, including changes to policies, balances, absence types, and blocked periods.
4. Check the activity details to identify who made each change, when it happened, and what was changed.

FAQ

1. What information does the Activity Log record?
   It records Time Off activities and configuration changes, including leaves, balance adjustments, policy assignments and removals, and changes to policies, balances, absence types, and blocked periods.
    
2. Can I see who made a change and when?
   Yes. Activity entries identify the person who performed the action and when it happened, along with a description of the activity.
    
3. Can I see the details of a configuration change?
   Yes. Where applicable, entries show what changed, including the previous and updated values. For example, a policy setting might show a change from 23 days to 25 days.
    
4. Who can view an employee’s Time Off history?
   Anyone who already has permission to view that employee’s leaves can access their Time Off activity.
    
5. Who can view policy and settings histories?
   Only Time Off admins can access policy and company-wide settings histories.
    
6. Can I use the Activity Log to investigate an incorrect Time Off balance?
   Yes. Review the employee’s Time Off activity to identify recorded balance adjustments and policy changes that may explain the discrepancy.
    
7. Does the Activity Log include changes to Time Off settings?
   Yes. The company-wide settings history tracks changes to policies, balances, absence types, and blocked periods.
    
8. Can I access the people and policies mentioned in an activity entry?
   Activity entries can include links to the people and policies involved, helping you navigate to the relevant information.